“Now, where did we put those documents?” This is probably a question that has crossed your mind in the course of doing business. In the case of insurance documents, the answer becomes critical when something goes wrong. Having quick access to your business insurance documents can sometimes be essential to helping you get your claims processed quickly and getting the support you need.
As more businesses have moved online and more work has gone remote during the COVID-19 pandemic, many companies have had to take a fresh look at how documents are stored and shared. There has been a surge in popularity of cloud storage solutions, as companies store sensitive information remotely, including insurance documents.
With any cloud storage solution, whether it’s Microsoft OneDrive, Google Drive, or another provider, there are a number of factors to consider.
File Sharing
What are the product’s capabilities for file sharing? Can you share the documents with just certain people rather than everyone in your organization? Can you share them with people outside the company, including the insurance agency in case of an issue.
Compatible Devices
Can the files only be accessed on desktops or laptops, or can they also be accessed on mobile devices including tablets? Can access to documents be revoked on mobile devices so they don’t fall into the wrong hands if a device is lost?
Editing
Can the files be easily moved, edited or updated? And can changes be rolled back if there is a mistake? Can editing capabilities be restricted to only certain users?
Syncing
How quickly are documents synced to all users? Are the documents on your computer or your employees’ computers automatically synced to the remote cloud storage?
Business Insurance Documents and More
As you can see, there are plenty of things to consider not just for your insurance documents but for potentially many other types of files and documents your company handles. Keeping all your documents safe can help prevent the kind of data breach situation where you may need to contact your insurance provider. Make sure you have the right kind of insurance to cover such a situation.
Farris Insurance is your Springdale-based insurance provider, covering all of Northwest Arkansas and beyond. We can help you figure out your business insurance needs, as well as other types of insurance. Contact us today at (479) 756 – 6330.
Insurance Questions and Answers for Small Business Owners